A/V Team Volunteer Role

3/19/2026

About This Role

The A/V Support Team members for an event should plan to arrive at the meeting location 45 minutes before the meeting start time for set up. The equipment will be available at the location when the Progam Coordinator arrives and the Program Coordinator will likewise return equipment to the office afterward.

Volunteers will help pack up the equipment when the meeting ends. If any equipment is missing or broken, please inform the Program Coordinator.

Roles are only open to members of the pre-trained A/V Support Team. Contact Christopher Skelly to get more information.

Recommended Skills

• Patience with technology and people with different technology skill levels

• Comfortable with technology troubleshooting

• Ability for follow directions while ensuring accessibility

Responsibilities

All

Learn from one another.

Contact the A/V Support Team lead and the Program Coordinator if any equipment is missing or broken.

Record volunteers hours immediately after completing the event. Log Hours Here

Before meeting

Volunteers are responsible for setting up the laptop, microphone, slide advancer, and projector. They will get the presentations for the event loaded and ready for the speakers.

During meeting

Volunteers will switch presentations between speakers if needed and remind speakers to stand in view of the camera for the people at home and fix things if things go wrong. The volunteers make sure the Zoom meeting is being recorded, that the audio is working so people at home can hear, that the laptop is correctly capturing the presentation, and relays questions and comments to the speaker(s) from the audience at home. They can coordinate with the Zoom Aide for the event.

After meeting

Volunteers are responsible for packing the equipment back in the yellow crate for transportation by Darren.

Christopher Skelly

A/V Support Team Lead